Go Home

ZARENTALS.CO.ZA - ONLINE HELP

v1.00

Objectives Of Website

  1. To capture and maintain registration of Athletes and Clubs belonging to the Central Gauteng Athletics Province, online.
  2. The platform can be accessed via Desktop computers and Smart phones through the website www.cgaonline.co.za

Registration for AThletes And Club Officials

  1. Athletes And Club Officials must get registered on the system to capture their profiles.
  2. The registration form is in line with the ASA Licence form, hence all information requested is the same information that the user would have provided when manually completing the ASA Licence Form.
  3. We endevour to update the registration platform to mimic and be as close as possible to the ASA Permanent Licence Registration form as it changes over the years.
  4. To register a new profile(option 1), Main Menu-->New Registration/Licence Renewal.
  5. If Club is not listed on the DropDown for Clubs, Please let Club And CGA Office aware. Please do not select A Random Club Name. Your club profile must be added into the system, prior to it's Athletes being able to register.
  6. To register a new profile(option 2), Main Menu-->Home-->Login-->New Registration.
  7. You will need to provide your personal, residential, contact, Club, Next Of Kin information.
  8. Your login name must be your cellphone number.

Licence Renewals - Order Licences From CGA

  1. Club Administrator Logs In To The System.
  2. System Uses The Licence information captured in the previous year (Previous Year Licences) as starting Point.
  3. If Your Club Did Not Capture Its Licences collected from CGA in The Previous Year, Kindly Capture The Licence Numbers by : Main Menu-->Capture 2020 Senior Licences.
  4. Repeat Above to Capture Your 2020 Junior Licences Main Menu-->Capture 2020 Junior Licences
  5. Manage Your Senior Licence Order (To Add Or Remove Licences) Main Menu-->View/Update Club Info-->Licences And Club Members-->Manage Senior Licence Order.
  6. Click ADD MORE To Add More Licences .
  7. Untick Licence Box TO REMOVE LICENCE FROM ORDER.
  8. Repeat Process For Junior Licences.Main Menu-->View/Update Club Info-->Licences And Club Members-->Manage Junior Licence Order.
  9. Repeat Process For Junior Licences Main Menu-->View/Update Club Info-->Manage Junior Licence Order.
  10. Once Satisfied With Licence Numbers and Quantities, you are ready to Submit Your Order to CGA.
  11. Submit Your Licence Order.Main Menu-->View/Update Club Info-->Licences And Club Members-->SUBMIT CLUB LICENCE ORDER.
  12. PRINT ORDER FORM TO EMAIL TO CGA Main Menu-->View/Update Club Info-->Licences And Club Members-->Download Ordered Club Licences-->Save Pdf.
  13. The Collected Licences and updating On System is a pre-requirement to Approve Registrations on the system..
  14. Main Menu-->Approve Registration-->Select Athlete-->Complete Approval-->Including Licence Application.
  15. Licence Number Appears from a Dropdown of available licences belonging to the Club.
  16. If Licence Number is Not Available on Licence Batch, CGA will Advice and offer to replace with existing Number.
  17. Allocating Licences using system will assist clubs in keeping their licence numbers from previous year and makes process to order licences a walk in the park.

Annual Licence Renewal

  1. Licence Renewal For New Season will be declared by CGA to clubs and stakeholders, mainly via Email.
  2. Athletes Must Login to The System, using cellphone number as user name.
  3. Select To Renew LicenceMain Menu-->New Registration/Licence Renewal.
  4. The system will retrieve and populate your information (from previous registration).
  5. Update Your Information as required and Submit Application.
  6. The Athlete will need to sign the form every year to confirm agreement with laid our terms and conditions.
  7. Once again, please note that Athletes are required to launch Renewal requests every year, it does not happen automatically. CGA Will make an announcement to inform stakeholders that applications for Licence Renewals are open.

Licence Allocation To Athletes

  1. Clubs will allocate Licences to their respective Athletes.
  2. Club Administrator Logs In to The System.
  3. The Athletes must have registered and requested Renewal Of Licences. Hence Their Names would appear on the Approvals List for the Club.
  4. Approve And Allocate Licence Main Menu-->Approve Registration-->Select Athlete-->Complete Approval-->Including Licence Application.
  5. Licence Number Appears from a Dropdown of available licences belonging to the Club.
  6. If Licence Number Does not appear on dropdown, ensure that it has been captured on the system against your club. Send an email to CGA.
  7. When The Club Rejects The Application, Licence Number will not be required.
  8. Allocating Licences using system will assist clubs in keeping their licence numbers from previous year and makes process to order licences a walk in the park.

Licence Allocated To Wrong User

  1. Clubs have been requesting for a function to correct Wrong Allocation Of Licences.
  2. Club Administrator Logs In to The System.
  3. The process involves, De-Allocating Licences from Athletes Involved(if licences were swapped, both must be de-allocated). This will change the Status of Athletes to NOT APPROVED.
  4. The Administrator must then Approve the Athlete Application, this time allocate the correct number.
  5. De-Allocate Senior Licence Main Menu-->View/Update Club Info-->Licences And Club Members-->De-Allocate Senior Licence-->Choose Affected Licence from list-->Complete Process.
  6. De-Allocate Junior Licence Main Menu-->View/Update Club Info-->Licences And Club Members-->De-Allocate Junior Licence-->Choose Affected Licence from list-->Complete Process.

Licence Collection From CGA

  1. CGA Official Logs In To The system.
  2. CGA Allocation of Senior Licences To Clubs Main Menu-->ASA Licences-->Dispatch Senior Licences To Club--> (Add Remove Licences as Required).
  3. Allocation of Junior Licences To Clubs Main Menu-->ASA Licences-->Dispatch Junior Licences To Club--> (Add Remove Licences as Required).
  4. Use System To Issue Licences . If Licence Numbers Are Not Available, new numbers will be issued to satisfy Club Requirements
  5. CGA will Print Licence Order Form For Club to confirm Collected Licences and Signing Form.
  6. The form includes both the Junior , Senior Licences, and Pricing.

Confirm Collected Licences Are Registered Against Club

  1. The Club official can download the Club Licences (DownLoad Club Licences).
  2. Main Menu-->View/Update Club Info-->Licences And Club Members-->Download Club Licences. .
  3. If List Is Empty, then CGA must be requested to capture the licences by .Main Menu-->ASA Licences-->Allocate Senior Licences To Club (Repeat For Junior Licences).

Club Administrator Privilleges

  1. Administrators have access to information of Athletes belonging to their Club.
  2. They Can Approve Registrations and Allocate Licences.
  3. Persons with Club Administrator status are currently Chairperon, Secretary, Licencing Officer
  4. To Allocate Administrator Privilleges to Individual, Request must be sent to CGA Office, Existing Administrator
  5. Club Administrators must register profiles on System and Ensure they have Correct Privilleges. They may contact CGA Office To Confirm

Edit Athlete Cellphone Number

  1. Athlete Must Send Email Request To Club.
  2. Provide Both Old Cellphone And New Cellphone
  3. Club Administrator Finds Athlete On The System-->Change Athlete Cellphone Number

Club Not Showing On System

  1. Athlete Must Send Email Request To Club.
  2. Provide Both Old Cellphone And New Cellphone
  3. Club Administrator Finds Athlete On The System-->Change Athlete Cellphone Number
  4. To Register A New Club, A request Must Be sent To CGA Via Email For Requirements.

Transfer Requests

  1. Athlete Requests Transfer Main Menu-->Transfers-->Request Transfer
  2. Request Gets Submited to Club That Athlete Currently belongs To
  3. Club Administrator Approves/Declines Transfer RequestMain Menu-->Transfers-->Select Transfer-->Approve
  4. A reason must be provided if Club Declines to Grant Transfer.
  5. Athlete Can Now Select Team oF Their Own When Renewing Their Licence.
  6. Athlete Application Gets Submitted to New Club For Approval.

Known System Issues

  1. Athletes That Left Club, But Not Joined New Club Still Show In Club Lists - System Does not Athletes To Be Orphaned, hence still listed under Old Clubs.
  2. Athletes Appearing More Than Once In Lists - Please Ignore, the core Data is not duplicated.

Athlete DownLoads/Reports

  1. Download ASA Form Main Menu-->Download Document-->Download ASA Form
  2. Download Transfer Letter Main Menu-->Download Document-->Download Transfer Letter

Club Reports (Accessible To Club Administrators)

  1. Registered Members Main Menu-->View/Update Club Info-->Licences And Club Members-->Download Registered Members-->Save Pdf
  2. Club Licences (Licence Order Form) Main Menu-->View/Update Club Info-->Licences And Club Members-->Download Club Licences-->Save Pdf
  3. Club Licences (Licence Order Form) Main Menu-->View/Update Club Info-->Licences And Club Members-->Prev Year Club Licences-->Save Pdf
  4. View Club Info() Main Menu-->View/Edit Club Info-->Club Information(View/Edit)-->View Club Info
  5. View Club Contact Details Main Menu-->View/Edit Club Info-->Club Information(View/Edit)-->Club Contact Details
  6. Edit Club Leadership And Colours Main Menu-->View/Edit Club Info-->Club Information(View/Edit)-->Edit Club Leadership And Colours
  7. Edit/Add Club Bank Details Main Menu-->View/Edit Club Info-->Club Information(View/Edit)-->Edit/Add Club Bank Details
  8. Edit Membership Packages Main Menu-->View/Edit Club Info-->Club Information(View/Edit)-->Edit Membership Packages
  9. Edit Club Contact Details Main Menu-->View/Edit Club Info-->Club Information(View/Edit)-->Edit Club Contact Details



© All rights reserved 2020 Designed By Value Add Consultants